The Scoop Coop

For event coordinators & banquet teams

Country club & gala ice cream catering

A dessert moment that lands on cue. The Scoop Coop coordinates directly with your banquet manager, provides a Certificate of Insurance ahead of the event, and plugs into your existing run-of-show — without re-architecting it.

The Scoop Coop truck serving a large crowd at an outdoor event in Palm Beach County

We work with crowds

Built to coordinate with your team

Country clubs, foundations, and member events have an event team — a banquet manager, a catering director, a planner running the room. Our default is to integrate, not interrupt.

Before the event we send a Certificate of Insurance naming the venue as additionally insured, confirm the service window with your banquet contact, and walk through any venue-specific load-in or generator restrictions.

On the day, our family-named crew arrives at the staging time your team set, sets up where your floor plan shows, serves through the window agreed in advance, and breaks down clean so the room is yours again.

What planners get

Made for venue contracts and run-of-show

Certificate of Insurance available on request

We can provide a COI ahead of the event with the venue named as additionally insured. Share your venue's specific insurance requirements during your inquiry and we'll confirm what we can provide.

Coordinated with your banquet team

We work directly with the banquet manager or catering director — load-in time, service window, floor-plan placement, breakdown — all confirmed in writing before the event date.

Menu tailored to your event

We'll talk through flavors, vessels, and sundaes that fit your gala or member event. Have an event theme or honoree you'd like incorporated? Ask us during the inquiry and we'll see what's possible.

Plugs into your existing run-of-show

Dessert course, late-night station, post-program send-off, member-mixer set piece. We align the service window to the timeline you and your venue have already locked.

How we work with your team

Inquiry to service window, step by step

  1. Initial inquiry

    Send us the event date, venue, expected guest count, and a contact for the banquet or catering team. We'll confirm availability and respond as soon as we can.

  2. Event details

    We typically send a written proposal — menu options tailored to your event, service-window options, and setup footprint.

  3. Certificate of Insurance

    If your venue requires a COI, share the specific additional-insured wording and limits at the inquiry stage and we'll confirm what we can provide before contract.

  4. Banquet-team walkthrough

    We confirm load-in time, floor-plan placement, electrical/generator details, and the service window directly with your banquet manager — no telephone game.

  5. On-site service

    Our family-named crew (Don churning, Dorothy or Savannah on service) arrives at the staging time the banquet team set, serves the window aligned with the dessert course, and packs out at the end.

FAQs for planners

What banquet managers ask first

What are your COI dollar limits, and can you name our venue as additionally insured?

Yes — we routinely provide a Certificate of Insurance with the venue named as additionally insured, and we send it before the event date.

We can provide a Certificate of Insurance ahead of the event with your venue named as additionally insured. Share your venue's specific insurance requirements during your inquiry — including any minimum limits or endorsements — and we'll confirm what we can provide before the contract is signed.

Can the truck operate indoors?

No. The truck is a truck — it stays outside. We need an outdoor pad, driveway, motor-court, or covered porte-cochère for the truck itself.

For indoor ballroom or banquet-room service we use our white event bar or our wedding-cart setup, which roll inside and serve out of cold-pack reservoirs prepared on-site. Talk to us at the inquiry stage and we'll match the right setup to your room.

What parking and setup space do you need?

We need a flat pad for the truck itself with working clearance on the service side so guests can queue safely.

We'll talk through any venue requirements with you during the inquiry — power, generator restrictions, quiet-hours rules, indoor-courtyard policies — and confirm what works for your venue.

Member billing or direct invoice?

Either works. Some clubs run our service through the member's house account or the foundation's vendor account; others have us invoice the event organizer directly.

Tell us the billing path during the proposal phase so we can issue paperwork in the right name from the start.

Can you accommodate kosher, dairy-free, or other dietary needs?

Reach out and we'll discuss any dietary requirements for your event. Specific accommodations depend on the day's prep, ingredient sourcing, and venue logistics — share what you need at the inquiry stage and we'll confirm what we can do for your event before contract.

Ready to plan the dessert moment?

Tell us about your gala

Send us the event date, venue, and a contact for your banquet team. We'll confirm availability, send a tailored proposal, and route the Certificate of Insurance to your venue ahead of the event.